The 9000 Resource

Ready to use Gap Analysis Checklist

The Gap Analysis is one of the most important steps in your project.

It helps you determine your path:

• You know where you are.
• The Standard tells you where you need to be
• Anytime they differ you need to change your processes to bridge the gap

The 9000 Store has developed the Gap Analysis Checklist to help you map your path.

The Gap Analysis Tool Kit will:        

• Provide the tools and checklist you need to conduct your Gap Analysis         
• Provide a detailed checklist to use to compare your current systems to the requirements of ISO 9001.
• Help you identify the requirements that your organization is already meeting, and those that need to be addressed
• Give you the information you need to determine resources and a timeline for your project.

It includes:

• A detailed, 43 page checklist (MS Word) with guidance on what to look for to evaluate your current processes and their compliance to the ISO 9001:2000 Requirements.          
• Space for notes and observations                
• Project Plan               
• Project Plan Template
• All for $49 (that's like getting a GPS for the price of a map!)
               

When traveling to unknown areas, a map is a necessity. Likewise, a Gap Analysis will provide you with valuable information to help you plan your Implementation Project. Our Checklist will give you the information you need to bridge the Gap.

You can buy and download today. USD$49

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ISO 9001 Gap Analysis Report

Summarize the audit findings in the form of a task list.

You will usually identify several categories of tasks.

1. Processes that comply with the standard and are documented.
2. Processes that comply with the standard and must be documented.
3. Processes that do not comply with the standard and must be redesigned.
4. Processes required by the standard that are not currently in place.

For each requirement (or set of requirements) of the standard you will want to identify the status of the current system. The ISO 9001:2000 Steering Team will use this information as they assign responsibility and timelines to Teams. Task Teams will be assigned responsibility for development of a procedure.

Conducting a Gap Analysis

1. Follow the schedule that you have prepared. Go into each area of the facility to evaluate the current quality system.
2. Focus on what is in place, and what is not in place. Remind auditors that you are not focusing on compliance or non compliance to the current system, but on the design of the current system, and how it matches the ISO 9001:2000 requirements.
3. Take notes on what is in place, and what will need to be developed and changed. Take complete notes, reference documents and examples.

Next: Gap Analysis Report

Scheduling the ISO 9001 Gap Analysis

Review the project plan

1. Schedule the Gap Analysis, and communicate to all employees what is being done, and why.
2. You will want to be able to make the employees comfortable with answering your auditor's questions.You may want to consider sending out a newsletter to inform employees that the Gap Analysis will be performed, by whom, when and why the Gap Analysis is being performed. Use the Employee Newsletter which is included in the Gap Analysis Checklist Toolkit.
3. Determine whether you will audit by process/procedure or by area of the facility. Our approach is usually to audit by area of the facility.
4. Divide the facility into manageable areas.
5. Schedule time to audit each section of the standard that applies to the area.
6. If you are using an audit team, assign the team to cover the various areas of the facility.
7. Arrange your Gap Analysis checklists so each auditor will have the sections of the standard that are applicable in the areas they will cover.

Next: Conducting the Gap Analysis